KEWI Commences Staff Migration to HRIS-Ke

The Kenya Water Institute (KEWI) has started the migration of staff records to the Human Resource Information System–Kenya (HRIS-Ke), marking a significant step in the Institute’s efforts to align with the Government’s digital transformation agenda for public service human resource management.

The migration follows a government directive requiring public institutions to transition employee records and payroll information to the integrated Human Resource Information System–Kenya (HRIS-Ke). The platform is expected to improve the management of employee information by promoting data accuracy, enhancing efficiency, and supporting seamless delivery of human resource services across the public sector.

In an internal memo issued on 20 July 2026, the Director/CEO directed all members of staff to submit clear copies of their birth certificates to the Human Resource Management Office to facilitate onboarding into the new system. The communication noted that the birth certificate is a mandatory requirement for successful migration of employee records to HRIS-Ke.

The memo further informed staff that submission of the required document within the stipulated timeline is critical to ensuring a smooth transition to the digital platform. It cautioned that failure to provide the required documentation could delay onboarding to HRIS-Ke and consequently affect salary processing.

The ongoing exercise demonstrates KEWI’s commitment to strengthening administrative efficiency through the adoption of digital technologies. By embracing HRIS-Ke, the Institute joins other public sector organizations implementing integrated human resource systems aimed at improving record management, enhancing accountability, and supporting informed decision-making.

Accurate employee records remain an essential component of effective human resource management. The migration process is expected to provide a secure and centralized platform for managing staff information, thereby reducing manual processes and improving the accessibility and reliability of personnel data. Such improvements contribute to efficient service delivery while supporting compliance with Government human resource management standards.

As the migration progresses, staff members have been encouraged to cooperate with the Human Resource Management Office by submitting the required documents within the prescribed period. Timely compliance will facilitate successful onboarding and ensure continuity in the processing of human resource services.

The HRIS-Ke migration reflects KEWI’s broader commitment to institutional excellence through innovation, accountability, and continuous improvement. By adopting modern digital systems, the Institute continues to enhance its internal operations while supporting national efforts to modernize public service administration.

The migration exercise is expected to strengthen the management of human resource information and reinforce KEWI’s role as a forward-looking institution committed to operational efficiency and effective service delivery.